AIDS Housing Alliance / San Francisco

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Careers

CAREER OPENINGS


Agency Description:  Over the last decade, AIDS Housing Alliance/SF has been leading the charge to prevent homelessness -  focusing on the HIV & LGBTQ communities, by protecting the housing we already have, providing resources to secure new housing, and promoting public policy to increase opportunity for all. AHA develops integrated services that include housing search, tenants rights, landlord mediation, rental assistance, job training, community organizing, and public policy advocacy. Our accomplishments include: preventing or ending homelessness for 2500 households; the provision of over 10,000 organic, vegetarian brown bag lunches annually; leading the charge to create 159 units of affordable housing in the Castro; spearheading the creation of the first LGBT adult shelter & LGBTQ Connect - the first effort aimed at reducing disparities for the 29% of people experiencing homelessness in San Francisco who are LGBT; passing legislation requiring landlords to treat domestic partners on the same legal footing as married spouses; and recently launching an online collaborative homelessness prevention application providing access to our expertise and resources to LGBT-serving sister agencies.


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Manager of Finance and Administration

About the Opportunity: Working with the Executive Director and our CPA, the Manager of Finance and Administration is a new position that will plan, organize, and execute financial, administration, human resources aspects of the organization such as financial management and reporting, budgeting, general accounting, billing, human resources, payroll, compliance, reporting and audits.

Principal Duties and Responsibilities

Strategic Leadership

  • Oversee all fiscal and fiduciary responsibilities, human resources, and other administrative functions;
  • Collaborate with the ED to develop short- and long-term finance and administration strategies;
  • Lead, manage and monitor the budget process;
  • Partner with the Board regarding financial and audit matters;
  • Work with ED to provide financial insight and support for fundraising and grants management efforts; and
  • Enhance and implement policies and procedures to continually improve internal controls. 

Financial Management and Reporting

  • Lead the collection, recording, processing, and reporting of all financial transactions, including accounts payable, accounts receivable, payroll, general ledger, and fixed assets;
  • Prepare and analyze financial statements and reporting of financial accomplishments;
  • Prepare and submit monthly invoice & monthly, quarterly & annual contract reports;
  • Oversee preparation of cash projections and manage cash flow to adequately fund operational needs;
  • Maintain banking relationships and assess investment alternatives;
  • Manage the annual financial audits by CPA and ensure compliance with all state and federal legal requirements governing non-profit organizations, including tax, legal, and regulatory requirements; and
  • Manage due diligence investigations and documentation associated with major contracts along with overseeing compliance with contract and donor reporting, and other requirements.

Human Resources, Payroll and Administration

  • Manage human resources, including recruitment, onboarding, compensation, and employee relations;
  • Support organization in hiring and orienting new employees and developing and managing human resource policies and systems, including performance evaluations and performance improvement plans;
  • Perform payroll functions; prepare bi-monthly payroll reports; call in payroll to payroll service provider;
  • Manage and continuously improve administrative functions of the organization;
  • Maintain insurance relationships; renew policies to ensure no lap in coverage;
  • Manage facility and vendor relationships to ensure efficient operations;
  • Participate in agency staff meetings and trainings; represent agency at community functions, educational workshops, street fairs, agency partners, etc.; work occasional evenings and weekends as needed;
  • Perform other duties as assigned.

Required and Preferred Qualifications:

  • A degree, or equivalent work experience, in finance, accounting or business;
  • Financial and administrative management experience, preferably in the nonprofit or public sector;
  • Demonstrated understanding of non-profit organizational structure, accounting and operations, including current working knowledge of General Accepted Accounting Principles (GAAP) and 501(c)(3) provisions;
  • Ability to read and interpret manuals, policies, instructions, analyze reports, and write correspondence;
  • Strong critical reasoning, conflict resolution, and creative problem solving skills. 

  • Ability to anticipate and establish appropriate internal controls in all areas, emphasizing accounting, finance, operations, and software applications security;
  • Familiarity with audit, compliance and internal control issues, and best practices along with risk management and insurance; and
  • Human resource and personnel policy development experience and an understanding of regulations.
  • Excellent skills using QuickBooks, Microsoft Office, and FileMaker preferred;
  • Must pass all pre-employment offer background and reference checks;
  • English fluency required; bilingual (Spanish/English) preferred.

Personal Attributes include:

  • Strategic and tenacious about achieving objectives; handles multiple projects simultaneously with excellent follow through and attention to detail;
  • Motivated by an entrepreneurial, fast-paced and results-oriented culture;
  • Strong communication skills both verbal and written with a facility for preparing and clearly presenting technical information to multiple audiences;
  • Ability to exercise sound judgment; adheres to the highest professional and ethical standards;
  • Effectively works with diverse populations, and is sensitive to issues concerning HIV/AIDS, poverty, homelessness, mental health disabilities and substance use. 


  • Self-starter; demonstrated skills in setting priorities, creating efficiencies, and developing people and systems. Highly organized, energetic, detail oriented and able to work independently as needed.
  • Demonstrates passion, commitment and behavior consistent with AHA's Mission and Core Values.


Terms of Employment:  Full-time, salaried, non-exempt


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BI-LINGUAL HOUSING ADVOCATE 

About the Opportunity: Under the direction of the Executive Director, this position is primarily responsible for providing housing advocacy for members to prevent or cure homelessness.

Principal Duties and Responsibilities

  • Conduct client intakes, assessment and create individualize housing plans;          
  • Prepare, process and approve applications for emergency financial assistance
  • Participate in agency staff meetings and trainings;                                                                     
  • Represent agency at community meetings;                                                                                       
  • Work occasional evenings and weekends as needed for program activities;            
  • Perform other duties as assigned.

Required and Preferred Qualifications:

  • Bachelor’s degree in social work or related field or at least 2 years’ work experience;
  • Knowledgeable of San Francisco-specific social services;
  • Proficient with office software, including Excel, Word and FileMaker preferred;
  • English and Spanish language proficiency required;
  • Ability Collect, maintain and manage accurate documentation.

Personal Attributes include:

  • Strategic and tenacious about achieving objectives; handles multiple projects simultaneously with excellent follow through and attention to detail;
  • Motivated by an entrepreneurial, fast-paced and results-oriented culture;
  • Strong communication skills both verbal and written with a facility for preparing and clearly presenting information to multiple audiences;
  • Ability to exercise sound judgment; adheres to the highest professional and ethical standards;
  • Effectively works with diverse populations, and is sensitive to issues concerning HIV/AIDS, poverty, homelessness, mental health disabilities and substance use. 


  • Self-starter; demonstrated skills in setting priorities, creating efficiencies, and developing people and systems. Highly organized, energetic, detail oriented and able to work independently as needed.
  • Demonstrates passion, commitment and behavior consistent with AHA's Mission and Core Values.


Terms of Employment:  Full-time, salaried, non-exempt


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Application Procedure: Please email a thoughtful cover letter that explains how you meet the minimum qualifications, along with a resume with your name as the file name, and writing sample to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


No phone calls please. To find out more about the organization, please visit us at www.ahasf.org. AIDS Housing Alliance/SF is an equal opportunity employer committed to maintaining a culturally diverse work environment. Individuals with diverse personal experiences, people of color, bilingual English-Spanish speakers, lesbian, gay, bisexual and transgender individuals, women, and people living with HIV/AIDS or other disability are particularly encouraged to apply.